IEEE Membership 

• You can become an IEEE member or IEEE CIS member prior to registration. Especially students can save by becoming a member and then registering for the conference.

Coverage

• The registration fee gives attendees access to all program content (keynotes, tutorials, talks) and activities (coffee, lunch, reception, dinner).
• Industry day is a free event that will have a separate registration for attendees only interested in attending this day. Industry day registration is included with the full registration of this conference so there is no need to register for industry day separately.

Authors/Presenters

• An accepted paper (full or auxiliary) will be published in the Proceedings only if the final camera-ready version is accompanied by the payment of at least one regular registration (IEEE Member or Non-Member) for one of the authors (even if all authors of the paper are students, i.e., a student registration does not cover any papers).
• No accepted paper is included in the Proceedings without the payment of the required registration fee.
• Students who present a journal or academic presentation (i.e., there is no paper associated that will be published in the Proceedings) can register as student (IEEE Student Member or Student Non-Member).
• Industry speakers that only plan to attend Industry Day should register for Industry Day only (which is a separate registration).
• There is no limit to the number of papers one registration covers; however, we expect authors to be reasonable. In other IEEE conferences, a single registration covers a maximum of 2 papers.

Participation and Travel Grants 

• IEEE Computational Intelligence Society (CIS) is pleased to offer three types of Travel grants to the IEEE CIS members who are interested to present their papers in-person at IEEE CoG 2023:
  • IEEE CIS Conference Travel Grant for Students: This program offers a limited number of grants to assist IEEE-CIS Student Members to present papers at IEEE CIS conferences.
  • IEEE CIS Conference Travel Grant for Researchers from Developing Countries: This program offers a limited number of travel grants to assist IEEE-CIS Members of any grade higher than Student to present papers at IEEE CIS conferences. 
  • IEEE CIS “Industry Early Career” Travel Grant: This program offers a limited number of travel grants to assist IEEE-CIS Members working in industry, who are within 2 years of their graduation, to present papers at IEEE CIS conferences. 
• The grant will be in the form of digital reimbursement of a fixed amount after the in-person participation in the conference as a registered attendee. The approved amount will be typically USD 500 for intra-continental (within North America) participants, and USD 1000 for inter-continental (outside North America) participants.  For full instructions on how to apply and the application submission link, please visit IEEE CIS Conference Participation and Travel Grants page: https://cis.ieee.org/activities/membership-activities/travel-grants
• For any queries regarding the grants, please contact the CIS travel grants subcommittee chair Dr. Hemant Singh (h.singh@adfa.edu.au).    
• The applications can be submitted after the paper decision notifications have been sent, up to the deadline of 1 July 2023. The outcomes will be communicated by approximately 10 July.

Remote Participation

• IEEE CoG 2023 is primarily an in-person conference. Per our Remote Policy, however, authors and presenters can request to present their work remotely. Remote authors/presenters are asked to record their talk, which will be livestreamed during the conference and made available to all attendees to be viewed at their own convenience. Q&A for remote authors/presenters will be handled asynchronously (over the Discord server). 
• All sessions will be live streamed and recorded (unless requested not to), allowing for remote access to the conference and viewing content asynchronously. Local and remote attendees will all have access to the IEEE CoG 2023 Discord server to discuss conference presentations and relevant work. 
• At least one remote author must register for the conference by the payment of one regular registration (IEEE Member or Non-Member). After registration, make an official request for remote presentation using this form: https://forms.gle/TM9iJ96zf1LBVjHw8

Travel Visas

• If you are not a US citizen, you may need a visa for entry into the US.  For additional information regarding visas and/or passports, please visit the Bureau of Consular Affairs or the US Consulate in your country.
• Do not delay in making VISA arrangements for entry into the United States if needed. Such arrangements are the responsibility of attendees and other participants and may take up to a few months.
• Complete information on how to apply for a VISA to enter the US can be found on the U.S. Department of State’s website on visas.
• Authors will have access to a customized invitation letter (to include your name and paper information) once your paper has been accepted and you have paid the registration fee. Please complete this form to receive this letter: https://forms.gle/YBJhxGF24xmpAqF99

Cancellation

• There will be an administrative fee of US$100 for cancelled registrations. You may only cancel your registration before the cancellation deadline of August 4, 2023. 
• After August 4, 2023, no refunds are possible.
• IEEE reserves the right to exclude a paper from distribution after the conference, including IEEE Xplore® Digital Library, if the paper is not presented by the author at the conference. For details see here.

Code of Conduct

• All attendees commit to the IEEE CoG 2023 Code of Conduct, which is based on IEEE’s nondiscrimination policy and IEEE’s Code of Ethics.